INFORMATION TECHNOLO
GY & SERVICES
Robert Morris University
Information Technology Acceptable Use Policy
Revision
15
(
11/10/2014
)
Page
1
of
11
1.
Introduction
1.1.
Scope
The Information Technology
Acceptable Use
Policy applies to anyone who has access (“User”) to Robert
Morris University (“RMU”) computing and communications resources (“Systems”).
1.2.
Purpose
This policy defines acceptable uses
for the
Systems at RMU.
2.
Violations
Violations should be reported to
your Manager, the Director of Information Security, or to
the Information
Technology Help Desk
(help@rmu.edu)
. Violation of this policy will result in disciplinary action up to and
including te
rmination of employment or expulsion from the University.
3.
General
3.1.
Follow
a
ll
RMU
policies
, even as they change and are supplemented over time.
3.1.1.
Additional policies regarding specific Information Technology issues
may be created
and/or modified and
must b
e followed to adhere to
the
Information Technology
Acceptable Use
Policy
.
3.2.
Adhere to software licensing agreements and copyright laws.
3.3.
Auto
matic updates may not be disabled.
3.4.
Local Firewalls may not be disabled.
3.5.
Use virus protection software and do not bypa
ss or disable it.
3.6.
Back up your data
kept on your
local drives. Network drives are backed up daily by Information
Technology.
3.7.
Do not alter RMU

supplied computer hardware or software.
3.8.
Do not initiate or propagate viruses, worms, or any destructive program
s.
3.9.
Do not share credentials, passwords, or logon sessions
3.10.
Respect the rights, granted privileges, and rightful activities of other Users.
4.
E

mail
4.1.
Use e

mail for purposes consistent with your role at the University.
INFORMATION TECHNOLO
GY & SERVICES
Robert Morris University
Information Technology Acceptable Use Policy
Revision
15
(
11/10/2014
)
Page
2
of
11
4.2.
Students must comply with Google’s term
s of service found here:
http://www.google.com/accounts/TOS
4.3.
Prohibited Use
s include
4.3.1.
C
reati
ng
or distributi
ng
any disruptive or offensive messages, including comments
about race, gender,
appearance
, disa
bilities, age, sexual orientation, religious beliefs and
practice, political beliefs, or national origin.
4.3.2.
Distributing pornography.
4.3.3.
Sending m
essages that libel, harass, or threaten other individuals.
4.3.4.
U
sing
another user

s account, or forging of email heade
r information.
4.3.5.
Entrepreneurial activities, including operating a business, selling, advertising, trading or
conducting any commerce not directly related to one’s
role at the University
.
4.4.
Email sent through the Internet may only be sent through the RMU ema
il system.
5.
Anti

virus and anti

malware
5.1.
Resident students get free anti

virus software (
www.rmu.edu/sophos
) and acknowledge upon
registering their computing equipment that they will maintain active anti

virus soft
ware.
5.2.
Resident students
must have
either Sophos or other anti

virus software
installed and must be
automatically kept up

to

date with current virus signatures
.
Automatic updates may not be
disabled
.
5.3.
All
RMU

owned
PCs must have Sophos installed and must b
e automatically kept up

to

date with
current virus signatures.
Auto
matic updates may not be disabled.
5.3.1.
Users are responsible for alerting the Help Desk immediately if:
5.3.1.1.
A virus is suspected
5.3.1.2.
Antivirus software is reporting it is out of date
or disabled
5.4.
All
R
MU

owned
servers must have
anti

virus
installed and must be automatically kept up

to

date
with current virus signatures.
5.5.
Employees get free anti

virus software for home use (www.rmu.edu/sophos). Anyone remotely
connecting, emailing attachments, or condu
cting any other university business
must
maintain
active anti

virus software.
5.6.
B
est practi
ces to avoid malware infections


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